SERVICES
SERVICES
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You’re in private practice and want to do it your way, on your own. Rock on with that independence! But then there’s the other side of that coin - sometimes you just can’t be everywhere and do everything.
Those vital chunks of time you take to see clients, write notes, submit claims/taking payments, respond to new/current clients, and then there’s the whole life outside of work life! After all of that, there are still pieces for your practice that have to get done, but when?
If only you had a clone with a different knowledge base and patience to get the other pieces done. *waves* that’s where I step in. A temporary part of the team that serves a specific troubleshooting need, getting you some of that precious time back to do other things that ALSO matter to you.
I work with you & your systems to get you back on track!
HOW I CAN HELP
HOW I CAN HELP
The services I provide are best suited for those providers who want to wear all the hats, but realize some hats require time and patience you don’t have hours in the day for. I've worked with new & seasoned solo practitioners for 10+ years on tasks like business licensing, branding, administrative support/set up, credentialing and more. I'm passionate about giving entrepreneurial providers, like yourself, the tools and support to gain the freedom and independence that comes with private practice.
I integrate into your practice as an extension of you! I use your EHR (knowledgeable in Sessions, TherapyNotes, & SimplePractice, but can quickly learn others) and help tackle administrative pieces outside of daily claim submission and client facing aspects (insurance claim issues, calling payors, EHR maintenance, general data upkeep, etc.).
Packages & Pricing for WA Private Practice Therapists
Packages & Pricing for WA Private Practice Therapists
Project Specific
Short-Term, One-off Support - ($70/hr)
Sometimes you just need a set of extra hands for a blip in time. Because every practice and provider is different, this option is for the projects that aren't on-going, but do require my dedicated focus for a period of time. You as the provider define your scope of work. Payment is made up front for agreed upon time. If the project extends beyond the quote, we'll revisit!
This is ideal for:
Clawbacks
Administrative catch up
EHR transition support
Insurance mix-ups and untangling billing errors
Client-specific troubleshooting around insurance
Calling insurance companies
Unique insurance research/troubleshooting situations toward next steps
CAQH/Availity support (updating, EFT/ERA troubleshooting, etc)
and more...
On-Going Retainers
Long-Term, On-Going Support
Retainers are structured as an initial increment and can be renewed in 2, 4, or 8-hour blocks, based on your needs. Package choice and payment is made prior to work beginning with time being deducted on a rolling clock.
Asynchronus Admin Services ($200 retainer at $50/hr)
Asynchronus Admin Services ($200 retainer at $50/hr)
This package covers provider-directed tasks for me to complete asynchronously. These essential administrative tasks are taken off of your plate, allowing you to do other things (see clients, be with family, have time to breathe, etc.), including:
Manual remittance input to your EHR
On-going problem claims, denial and stalled claim follow-up
Direct communication with insurance companies for clarity
On-going CAQH/Availity support (updating, EFT/ERA troubleshooting, etc)
Asynchronous Virtual Assistant tasks (marketing graphics, content editing, and more)
Customizable Package ($350 retainer at $75)
Customizable Package ($350 retainer at $75)
This is a customizable service package is designed for blending the "Asynchronous Admin Services" tasks and the areas that you, as the provider want individual instruction or tag team support on via a video call. With this package, you can use the rolling clock time to:
Have me work on task components listed in Admin Services
Schedule time to meet and have me walk you through aspects of practice management/troubleshooting
Receive How-To Processes via Email
How do you know that I know what I'm doing?
How do you know that I know what I'm doing?
Great question. I've spent 10+ years working with successful private practice/group practice operations and compliance (including HIPAA), providing resources and one-on-one coaching to get practices compliant and administratively set up (or caught up) for the provider (that's you!) to run with. I'm also extensively experienced in intake process & wait list development, back-end organization, billing support, business set up, credentialing, operations development/management, and EHR/web/email tech support for outpatient mental health care.
Outside of my work experience, and most important of all, I believe that who we are is more than what we do. If you're looking for more of a life-work balance, take a look at the hours you spend doing tasks other than seeing clients. Some of those tasks are inevitably yours due to their clinical nature or simplicity, but other aspects may be munching into your available hours like a hungry caterpillar!
I partner with your current systems and flow into your practice as a knowledgeable set of extra hands. We set a plan together and get to work!
Cool, how do I get started?
Cool, how do I get started?
Click that "Let's get movin!" button at the bottom of the page and submit a Request for Services form.
If you’re interested in partnering with a virtual only practice for community with other WA licensed therapists, I’ve teamed up with Carmichael Counseling Services to support start-up friendly onboarding. Headway does the heavy billing & credentialing lift - you get to focus on clients, have consult/support/people and get more of your life back! Join CCS for more info!
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